NOTE - While you may get information that you are seeking in the post content itself, It is strongly recommended that you read through the comments section below the post as well. It contains many first hand experiences of different folks who had gone for passport application and were kind enough to share it here.
It had been more than an year since my Indian passport had expired. Because of my laziness and no immediate need for travel, I did not apply for a passport renewal. Possibly I was just waiting for a trigger to wake me up from my sleep of laziness. This trigger happened in the first week of August which made me to realize that I should have better renewed my passport earlier. I came to know through a few friends who had recently got their passport renewed that it is taking as long as 4 months to get your new passport once you have applied for the renewal.
This effectively meant that I would get the new passport by end of the year if I applied for renewal now. This is when I decided to explore and try the tatkaal passport scheme under which you get the passport within a week of applying for renewal. I applied for renewal of my passport last week under tatkaal and am currently waiting for receiving the same. I am putting down all the information that I gathered as part of this research which I hope could be useful to the people who are looking to get their passport renewed under tatkaal in the near future.
Information On Passport Issue/Renewal procedure
Your best source for information on procedure, documents required, FAQs on the topic would be the Delhi passport office website. It might not be a well designed website but it has all the information you would typically require. The funny part is you will see a lot of phone numbers but most of them are actually fax numbers. There is a voice response facility number also. But if you choose the option for tatkaal on this facility, you would hear a message telling that currently they are unable to provide you this information and that you are advised to check out the Delhi passport office website
There are some small but significant bits which are required but not mentioned on the website and that is where this article could help you out. I would be quoting a lot of data in this article from Delhi passport office website so that the continuity of the content is maintained.
Documents Required For Renewal Under Tatkaal
1. Cover Letter
- On a plain sheet of paper, write a small letter as following
- Addressed to : <The Passport Officer, Regional Passport Office, Bhikaji Cama Place, Delhi>
- Subject : Renewal of passport under tatkaal scheme
- Content : State that I am <Name> s/o <Father’s Name> having passport <Old Passport Number> which expired/expires on <Date>. Because of requirement of international travel in immediate future, I need to get my passport renewed under tatkaal scheme. I have attached the relevant Annexure F and Annexure I, as well as required address/DOB proof copies.
- Put your sign on the cover letter at the bottom.
The funny things is that this is not mentioned in the procedure anywhere. However, if you go for renewal under tatkaal, they expect you to submit such a letter. So it becomes extremely important that you carry a couple of pens and plain A4 sheets with you just in case they suddenly demand an application for any other requirement besides the one I mentioned above!!. Also note that there is no need to provide any specific reason for the takal application ( other than just saying that you would need to travel soon as mentioned above )
No proof of urgency is required for Out-of-Turn issue of passport
In case you are applying for a new passport under tatkaal for the first time, then you might like to modify the above letter a bit stating that you need to travel on an immediate basis and hence need the new passport under tatkaal.
2. Application Form
- The application form for new/renewal of passport is available on the form page of Delhi passport office website.
- For the case of renewal of passport, you would need two forms. One is the Application Form No. 1 and other is the Personal Particulars ( PP ) form. The second form has to be filled in duplicate.
- You would require a total of three 3.5cmX3.5cm colored photograph in white background for these forms. Note that this size is different from the regular passport size photograph. Additionally, the photograph has to be pasted unsigned on the first form and has to be cross-signed on the PP forms.
- For filling the individual items in the form, the guidelines are available in the Passport Information Booklet section of the website. Just make sure that you fill each of the information carefully and correctly.
- The following information as available on the passport website is important wrt filling this form.
* Use capital letters only. Particulars given in the form will be printed in the passport. Therefore, please be careful in filling up the form and avoid any mistakes. * Use black/blue ball pen only * Do not fill the form with pencils or ink-pen. * While filling up the boxes, kindly leave one box blank after each completed word. * Write clearly within the box without touching the boundaries. * Adjust the information to fit within the number of given boxes. * Do not write anything outside the box. Avoid over-writing * Incomplete application will not be accepted.
- The application form can be filled in two ways
- For doing the same, you need to visit the passport online registration form page and fill all the relevant information.
- Once you submit the form, you will be allocated the date and time for visiting the passport office. The allocated date is typically the first available date that you can avail.
- In case you are not comfortable with this date, you can opt for a later date using the pop-down date list. Once you select your date and time, you get a form number ( a kind of reference number ).
- You can print your form after this step. The form will also list the date and time of your visit to the passport office on the right side. If you do not wish to take the print out at that time ( eg if the printer is not connected ), you can take the printout of the form using the above reference number later.
- The online form has the Application Form No. 1 as well as the Personal Particulars ( PP ) form form in duplicate. So a single print will yield you both the documents.
- In Paper
3. Proof of DOB( Date Of Birth )
Attach one of the following: Birth certificate issued by a Municipal Authority or district office of the Registrar of Births & Deaths; Date of birth certificate from the school last attended by the applicant or any other recognized educational institution; or an Affidavit sworn before a Magistrate/Notary stating date/place of birth as per the specimen in ANNEXURE ‘A’ by illiterate or semi-illiterate applicants. N.B.: In the case of applicants born on or after 26.01.89, only Birth Certificate issued by the Municipal Authority or the Office of the Registrar of Births & Deaths is acceptable.
This would typically be your matriculation certificate which mentions your date of birth. This date should be the same as the date of birth mentioned in your form. Take at least two photocopies of this document and attach with your form.
4. Proof of residence
Attach one of the following: Applicant’s ration card, certificate from Employer of reputed companies on letter head, water /telephone /electricity bill/statement of running bank account/Income Tax Assessment Order /Election Commission ID card, Gas connection Bill, Spouse’s passport copy, parent’s passport copy in case of minors. (NOTE: If any applicant submits only ration card as proof of address, it should be accompanied by one more proof of address out of the above categories).
You should attach at least two photocopies of the above document which should mention the same address as specified in the form.
5. Photocopy of old passport
Old passport in original and photocopy of first four as well as last four pages of the old passport are required as follows.
Old passport in original with self-attested photocopy of its first four and last four pages, including ECR/ECNR page.
6. Verification Certificate
In case you want to renew passport under tatkaal, the passport office wants to ensure that you are a credible individual. It is possible to prove in either of the two ways
- Annexure F -- The wording/content of this annexure is available on the passport website. This verification certificate is essentially an endorsement of your credibility by an individual which is considered as an authority by the passport office. You need to get the form filled in duplicate. Some important considerations while filling this annexure are as follows.
a) Note that you need to put your photograph on this Annexure which has to be attested with the stamp of the issuing person.
b) The Annexure is supposed to be on original letter head of the issuing authority and has to be submitted in duplicate.
c) It should contain the Id No. of the issuing person.
d) As per the Annexure, it should even be supported by the photocopy of the Id card. However, in a few cases eg if the issuing person is an Army office, giving photocopy of the I-Card is not allowed -- so there it is OK even if you do not have them.
The applicant’s passport size photograph is also required to be affixed on the Verification Certificate and attested by the officer issuing the Verification Certificate with his/her signature and rubber stamp in such a way that half the signature and stamp appear on the photograph and half on the certificate. 2. If the applicant has resided at more than one place during the last one year then all previous addresses with the relevant dates should be mentioned. 3. This Verification Certificate may be got signed by any of the following: (i) An Under Secretary/Deputy Secretary/Director/Joint Secretary/Add. Secretary/Special Secretary/Secretary/Cabinet Secretary to Government of India. (ii) A Director/Joint Secretary/Additional Secretary/Special Secretary/Chief Secretary to a State Govt. (iii) A Sub-Divisional Magistrate/First class Judicial Magistrate/Additional DM/District Magistrate of the district of residence of applicant. (iv) A District Superintendent of Police, DIG/IG/DGP of district of residence of applicant. (v) A Major and above in the army, Lt. Commander and above in the Navy and Sq. Leader and in the Air Force. (vi) The General Manager of a Public Sector Undertaking (vii) All members of any All India Service or Central Service who are equivalent to or above the rank of an Under Secretary to the Government i.e. in the pay scale of Rupees 10,000-15,200 or above. (viii) Resident Commissioners/Additional Resident Commissioners of all State Governments based in Delhi. (ix) Concerned Tehsildars or Concerned SHO’s for an applicant staying in the area under his/her jurisdiction. (x) The Chairmen of the Apex Business Organizations i.e.FICCI, CII and ASSOCHAM in respect of owners, partners or directors of the companies that are members of the concerned Chamber in prescribed performa as at Annexure “J”.
- 3 out of 14 Documents -- If you have 3 documents out of a list of 14 as mentioned below, you are considered credible enough
The applicant also has the option to obtain a passport under Tatkal Scheme on submission of three documents from the Fourteen documents as mentioned below, provided one of the three documents is a photo identity document and atleast one of the three is amongst the documents indicated at (a) to (i) and a standard affidavit (Annexure “I”) on non-judicial stamp paper duly attested by a Notary: (a) Electors Photo Identity Card (EPIC); (b) Service Identity Card issued by State/Central Government, Public Sector Undertakings, local bodies or Public Limited Companies; (c) SC/ST/ OBC Certificates; (d) Freedom Fighter Identity Cards; (e) Arms Licenses; (f) Property Documents such as Pattas, Registered Deeds etc.; (g) Rations Cards; (h) Pension Documents such as ex-servicemen’s Pension Book/Pension Payment order, ex-servicemen’s Widow/Dependent Certificates, Old Age Pension Order, Widow Pension Order; (i) Railway Identity Cards; (j) Income Tax Identity (PAN) Cards; (k) Bank/ Kisan/Post Office Passbooks; (l) Student Identity Cards issued by Recognized Educational Institutions; (m) Driving Licenses; and (n) Birth Certificates issued under the RBD Act. (All above documents to be produced in original along with self-attested copies)
As per the information on the passport website, you need to have either of Annexure-F or the <3 out of 14> documents. However, when I did my research for the same and consulted a few folks who had renewed passport under tatkaal, I got to know that Annexure-F works more then the <3 out of 14> option. In a few cases, Annexure-F was requested even when the 3 documents out of the 14 described earlier were provided. [ EDIT - Refer the comments section below - it looks like 3 out of 14 does not work anymore ]
In my own case, I used Annexure-F option. I would also recommend that even if you are putting Annexure-F, add as many documents from the list of 14 above ( photocopies ) to support your passport request. I added the ration card, bank passbook of SBI and PAN card as additional supporting documents even though they have not been explicitly mentioned. This helps to further cement your credibility claim.
Note - If you are submitting Annexure-F, you would be given two additional forms at the passport office counter. These forms are corresponding to each of the two copies of Annexure-F( duplicate copies ) that you submitted. These forms are actually the communication that the passport office will send to the person who has issued Annexure-F to you. These documents mention that the passport office has recieved Annexure-F recommendation for <Applicant’s Name> and whether it was sent by the issuing person only or not. You will need to fill your name in the <Applicant Name> and the address of the issuing person in the column provided.
7. Annexure I
The Annexure I is a kind of self declaration on non-judicial stamp paper and has to be signed by the notary public. This annexure is required to be submitted in original with one self attested copy.
I submitted it on a 10 rupee non judicial stamp paper. The best place to easily get this Annexure made is like from a place like Nehru Place where they have all the formats etc ready and it hardly takes 10 minutes to get the job done.
8. Annexure D
If your old passport did not contain your spouse’s name and you want to get that added in the renewed passport, you need to have Annexure-D in your supporting documents. From the face value it looks to be applicable only for women applicants. However, it is applicable also for male applicants who want to get their wife’s name added in their passport. In my case this document was required even more because I did not have a marriage certificate.
Again, you should be able to easily get this document made from Nehru place notary public office. They have the format ready and it takes just a few minutes. Note that both husband and wife need to be present when this annexure is made as their signatures are required. A passport size photograph in landscape format having faces of both husband and wife needs to be pasted on this annexure and has to be stamped by the notary. I got this made on a 10 rupee stamp paper at Nehru place.
9. Annexure B
This Annexure-B document is required only if you are a Government/Public Sector/Statutory body employee. This has to be provided in duplicate on original office letter head.
10. Supporting document for ECNR
Refer to the Passport Information Booklet which lists the various categories of individual under column 15 which are eligible for ECNR. In my case, being an engineer -- I added a photocopy of my college engineering degree. For your reference, following is the text for column 15.
COLUMN 15: Please write Y or N as applicable. It may be mentioned here that Indian citizens categorized as ECR before leaving the country are required to get a clearance from the Protector General of Emigrants. Applicants in ECR category will have the ECR Stamp put on their passports. In case the passport booklet does not have ECR stamp, the applicant would be deemed to have been granted ECNR status. No ECNR stamp will be affixed on the passport. An applicant would be eligible for ECNR status if he/she falls in any one of the following categories and provides documentary proof thereof: PERSONS ON WHOSE PASSPORTS ECR STAMPS WOULD NOT BE AFFIXED: (I) (a) All holders of Diplomatic/official Passports. (b) All GAZETTED Government servants. (c) All Income-Tax payers (including Agricultural Income-Tax Payees) in their individual capacity. Proof of assessment of income tax and actual payment of income tax for last one year or copy of PAN card to be insisted upon, and not merely payment of advance tax. However, in most cases as an assessment order is not issued separately by the income tax department, income tax returns which are stamped by income tax authorities can be accepted. (d) All professional Degree holders, such as Doctors holding MBBS degree or equivalent degree in AYURVED or HOMEOPATHY, accredited Journalists, Engineers, Chartered Accountants, Cost Accountants, Lecturers, Teachers, Scientists, Advocates, etc. (e) Spouses and dependent children of category of persons listed from (b) to (d). (f) All persons having educational qualifications of matriculation and above. (g) Seamen who are in possession of CDC or Sea Cadets, Deck Cadets; (i) who have passed final examination of three years B.Sc. Nautical Sciences Courses at T.S. CHANAKYA, MUMBAI; and (ii) who have undergone three months Pre-Sea training at any of the Government approved Training Institutes such as T.S.CHANAKYA, T.S. REHMAN, T.S. JAWAHAR, MTI (SCI) and NIPM, CHENNAI, after production of identity cards issued by the Shipping Master, MUMBAI/KOLKATA/CHENNAI. (h) Persons holding Permanent Immigration Visa, such as the visas of UK, USA and Australia. (i) Persons possessing two years diploma from any institute recognized by the National Council for Vocational Training (NCVT) or State Council of Vocational Training (SCVT) or persons holding three years’ diploma/equivalent degree from institutions like Polytechnics recognized by Central/State Governments. (j) Nurses possessing qualifications recognized under the Indian Nursing Council Act. 1947. (k) All persons above the age of 50 years. (l) All persons who have been staying abroad for more than three years (the period of three years could be either in one stretch or broken) and their spouses. (m) All children up to the age of 18 years of age. (At the time of re-issue at the age of 18 years, ECR stamping shall be done, if applicable).. (II) No emigration clearance is required for visiting Bangladesh, Pakistan and all countries in Europe (excluding CIS states), North America, Australia, Japan, New Zealand, South Korea, South Africa and Singapore. The eligible category should be mentioned in the blank space provided under this column and supportive documents should be attached with the application. It may be mentioned that with effect from Oct 1, 2007 Government of India has abolished Emigration Check Required Suspension (ECRS). With effect from October 2007, ECR passport holders travelling abroad for purpose other than employment will be allowed to leave the country on production of valid passport, valid visa and return ticket at the immigration counters at international airport in India. For employment purpose, such passport holders require emigration clearance from the office of Protector of Emigrants (POEs). Otherwise, they will be stopped from travelling at the port of exit. Applicants are, therefore, advised to apply for ECNR, if they are eligible, to ensure hassle-free travel abroad. It may be noted that the passport booklet will only have ECR category stamped and in case the passport booklet does not have ECR stamp, the applicant would be deemed to have been granted ECNR status
Regardless of the list that I have mentioned above, always remember to double check your attached documents using the checklist provided on the passport website. Typically all supported documents have to be self attested.
At the passport office
The passport office at Bhikaji Cama place opens from 10 AM to 12:30 PM. You have a window of 2.5 hours to get your job done. In case you forgot to get any photocopies done, there is a photocopy shop just next to the passport office. Note that because of rush at the passport office, if any document is found missing by the officer on the counter, he will simply reject your application and you will have to apply with a new form and come all over again. There is no point in arguing with the officer at the counter. You just need to be patient and polite. The day before, just go through your checklist and ensure all supporting documents and photocopies are in place. Carry additional photocopies, photographs etc with you. You may also carry a glue stick/stapler just in case it is required. On a lighter note, I even had my marriage card and album handy just in case it was required!!( I had Annexure-D for getting my wife’s name added in the passport ). A few important points regarding the passport office that I feel deserve a mention are as given below
- If you have not applied online, then you need to go to the back side of passport office and obtain a token from them. Once inside the passport office, your token number would be displayed on one of the counters and then you have to go to that counter with your documents.
- If you have applied online, you do not need any token
- There is a common line for both online and paper form applicants which gets formed well before 10:00 am in front of the passport office. I would recommend that you reach the passport office by 9 AM. You will be able to get the parking in case you are coming by your vehicle and also won’t have to stand too far off in the line. Basically the earlier -- the better.
- Once the gate opens at 10 am, enter the passport office. If you have a token, wait for the token number to appear on any counter( or in case token number display is not working, just find out if you can go and stand in some line ). If you have given the online application -- then there are separate counters with <Online Submission> written on them
- The officer at the counter would check your application and all the supporting documents. Keep your originals handy as he will ask for them to verify. If he is satisfied with the application and documents, he will guide you on the further procedure. For example, in my case -- my old passport was from outside Delhi, so they wanted a separate document to be attached with my application which was a small bit information on my old passport as available in their online database. For getting the same I was redirected to some room 7D on first floor of the passport office. Once I got that document, I was re-directed to Hall no. 2, counter 2 where the officer signed my application ( He also signs on the two forms that are given with Annexure-F).
- Once this formality is complete, you need to pay the fee and would get a receipt that would contain a tracking number which can be used to monitor the passport progress online.
The passport fee structure for tatkal as available on the Delhi passport website is given below. In my case, I paid a total of Rs. 1500 + 1000 = 2500 for renewal in cash. Following is the excerpt from the website.
The TATKAAL fee is in addition to the applicable passport fee and payable either in cash or DD in favor of Passport Officer concerned. The additional fee for out of turn TATKAAL passport, would be as follows:
|1.||Within 1-7 days of the date of Application||Rupees 1,500/- plus the passport fee of Rs.1000/-|
|2.||Within 8-14 days of the date of Application||Rupees 1,000/- plus the passport fee of Rs.1000/-|
Replacement of Passport (in lieu of Lost/Damage Passport)
|1.||Within 1-7 days of the date of Application||Rupees 2,500/- plus the duplicate passport fee of Rs.2500/-|
|2.||Within 8-14 days of the date of Application||Rupees 1,500/- plus the duplicate passport fee of Rs.2500/-|
Re-issue cases after expiry of 10 years validity
|1.||Within 3 working days of the date of application||Rupees 1,500/- plus the passport fee of Rs.1000/-|
In general be polite and patient as I mentioned earlier. If the officer on the counter rejects your papers on account of some reason, there is no point in getting angry or arguing. These guys handle the passport applications everyday and would have a valid reason to reject your application. Just make sure that you follow the checklist, and have the photocopies as well as originals for verification handy. Carry extra photocopies, plain sheet of paper, a couple of pens in case either of them is required. Also keep a check on people who would be ready to jump the queue and move ahead out of line on the counters. You need to politely request them to come in the queue ( unless of course they have valid reasons ). There would be another set of people who would claim to be staff and move ahead in the queue ( this happened in my case ) -- this guy was just trying to save his time by claiming to be from the office staff!!. Coming back to your application, once the application is accepted for renewal, you will get your old passport back with the cancelled stamp on it.
I hope all the above information will be useful for anyone who is going to either renew or get a new passport issued in Delhi. In case you feel, any of the above information is not correct, do update us in the comments. If you have any specific question, please discuss them in the comments section.
Edit August 11 2010 -- Today I received my passport for which I had submitted the application for renewal on 5th of August using the above procedure. The passport was delivered through post on my permanent address.
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